Corporate Event Rentals: How to Plan Stress-Free Company Picnics & Retreats
Whether you're organizing an annual company picnic, a team-building retreat, or a large-scale appreciation event, planning a corporate gathering takes more than just picking a date and sending an invite. You need space, shelter, seating, entertainment, and a layout that’s professional yet relaxed. And if you're in charge, the pressure is real.
That’s why smart companies rely on corporate event rentals to simplify the process. With the right vendor (and the right checklist), even large-scale outdoor events can be planned quickly and executed without a hitch.
Let’s walk through everything you need to know to organize a polished, stress-free company event, complete with the right tents, tables, seating, sound, games, and more.
Why Use Corporate Event Rentals?
The short answer: it saves you time, money, and stress.
Instead of managing multiple vendors and DIY setups, corporate event rentals allow you to bundle everything from tents to sound systems into one streamlined package, making event planning faster and less chaotic.
Benefits include:
- One point of contact for setup, delivery, and takedown
- Consistent quality of equipment
- Access to commercial-grade products (no flimsy folding tables from the office)
- Support from experienced rental professionals who understand corporate needs
Company Picnic? Retreat? Appreciation Day? Start With a Tent.
Tents are the foundation of any great outdoor corporate event. They provide structure, weather protection, and a visual centerpiece for your layout.
Popular tent options for corporate events:
- 20x40 White Pole Tents: Great for medium-sized teams or shaded dining.
- 30x60 or 40x80 High Peak Pole Tents: For larger events, full-staff gatherings, or multiple activity zones.
- Striped or Vintage Tents: Add a playful, casual feel for picnics or themed retreats.
Add sidewall kits to create more formal or weather-proof environments and include string lighting to carry your event into the evening.
Seating & Tables for the Whole Team
Comfortable, clean seating is essential. Corporate guests expect an elevated experience—especially if food, presentations, or team-building activities are involved.
Recommended rentals:
- 8’ Banquet Folding Tables: Ideal for buffet-style catering, registration, or seating rows.
- 5’ Round Tables: Perfect for small group interaction.
- 36” Cocktail Tables: Great for casual networking setups.
- White or Black Grade A Folding Chairs – Clean, professional, and sturdy.
Need to set the tone? Add fitted table covers in company colors for a branded look.
Make It Fun: Corporate-Friendly Yard Games & Add-Ons
Employee events are about connection, and nothing builds that better than casual, competitive fun. Event rentals make it easy to add entertainment without complicated planning.
Crowd-pleasers for team bonding:
- Cornhole Sets
- Giant Jenga
- Giant Connect Four
- Giant Beer Pong
- Mini Golf Course
- Triple Shoot Mini Hoops
Want to encourage more activity? Create a game zone with multiple stations to keep people moving and mingling throughout the day.
Don’t Forget the Sound & Lighting
Whether you're playing background music, giving out awards, or hosting a live presentation, sound equipment is crucial.
Corporate Event Essentials:
- Sound System Rental: Easy plug-and-play setup for music and mic use.
- Podiums: Add professionalism to speeches or presentations.
- Uplighting & String Lights: Elevate your atmosphere and carry your event into the evening.
Weather-Ready Comfort for Every Guest
Outdoor events require one thing above all: a plan for unpredictable weather.
Our inventory includes:
- Tent Cooling Fans: Keep airflow circulating on hot days.
- Patio Heaters (Bronze or Stainless Steel): Extend comfort into cooler evenings.
- Tent Heaters (Forced Air, 80,000 BTU): Great for shoulder seasons or early-morning starts.
Combine these with your tent and sidewall kit to ensure your guests are comfortable, no matter the weather.
Add Food-Friendly Features (Without a Caterer)
Even if you're outsourcing catering, certain event rental items make food and beverage service easier for everyone.
Smart additions include:
- Fill 'N' Chill Tables: Keep drinks cold and accessible.
- Roller Grills or Propane Flat Tops: For cooking or heating on-site.
- Popcorn, Snow Cone, and Cotton Candy Machines: Fun for casual picnics or company family days.
Want to offer a snack zone that breaks up the day? These machines offer nostalgic fun while drawing people in.
Restroom Access & Clean-Up Matters
Don’t overlook the basics. Corporate events often bring dozens—or hundreds—of employees together in a single space. Providing proper amenities shows attention to detail.
Key rentals:
- Restroom Trailer (Two Unit): Clean, sanitary, and professional.
- Outdoor Trash Cans (33 Gallon): Keep the venue tidy.
- Extension Cords & Generators: Ensure power access where needed.
Ready-to-Go Corporate Event Packages
Instead of building your rentals item by item, you can streamline the process with ready-made party packages—designed to suit different group sizes and types of events.
Options range from simple setups (tent + tables + chairs) to full-scale layouts including inflatables, sound systems, and lighting. Whether you’re hosting a retreat, product launch, company anniversary, or summer BBQ, these bundles take the guesswork out of logistics.
Event Setup & Delivery: We've Got It Covered
Planning an event is one thing. Executing it is another.
That’s why professional corporate event rental services include:
- On-time delivery
- White-glove setup and takedown
- Clean, sanitized equipment
- On-call support before and during your event
The less you have to manage the day-of, the more you can focus on your team, your message, and your goals.
Planning a Corporate Event Shouldn’t Be Complicated
When you work with a reliable corporate event rental provider, you eliminate guesswork and gain a clear, step-by-step path to event success. From tents and tables to entertainment and extras, having a comprehensive rental partner helps you:
- Stay on budget
- Maintain brand standards
- Deliver a smooth, professional experience to your team
Whether you’re hosting a 30-person retreat or a 300-person appreciation picnic, corporate event rentals ensure you don’t miss a detail, and make you look good in the process.
Ready to Plan Your Corporate Picnic or Retreat?
Browse our full inventory online and build your rental package today. Just choose your event date, select your items, and we'll take care of the rest, from delivery to takedown. Easy. Reliable. No headaches.