Table and Chair Rental Cost Guide: Pricing Factors to Know

When planning an event, whether it’s a corporate luncheon, wedding reception, school fundraiser, or backyard celebration, tables and chairs might not be the most exciting items on your checklist, but they’re essential. The right seating arrangement keeps guests comfortable, organizes the flow of the event, and complements your décor.

But how much should you budget for table and chair rentals? At CSE Services, we believe in making pricing transparent so you can plan with confidence. This guide breaks down the factors that affect rental costs and how to make smart choices without sacrificing quality.

Why Table and Chair Rentals Are Worth the Investment

Buying tables and chairs for a one-time event isn’t practical: storage, transportation, and maintenance quickly turn into a headache. Renting ensures:

Quality Equipment: Professionally maintained and cleaned before each event.
Convenience: We deliver, set up, and take down for you.
Flexibility: Choose from multiple sizes, styles, and colors to fit your theme.
Budget Control: Pay only for what you need, when you need it.

Key Pricing Factors for Table and Chair Rentals

Several elements influence how much you’ll pay for tables and chairs. Here’s what to keep in mind when budgeting:

1. Type of Table

Tables come in different shapes and sizes, each serving a unique purpose:

Banquet Tables: Ideal for buffet service or seating large groups in rows.
Round Tables: Perfect for fostering conversation and creating an elegant dining setup.
Cocktail Tables: Great for networking events and casual mingling spaces.

At CSE Services, we also offer fitted table covers in a wide variety of colors: from classic white and black to bold red, lime green, and metallic gold. Prices range from $6.32 to $8.91, depending on the size and style.

2. Table Cover Material & Style

Fitted covers aren’t just decorative: they protect tables and enhance your theme. Premium colors like metallic gold or silver cost slightly more, while solid colors remain budget-friendly.

Sample Pricing for CSE Services Table Covers:

8' Banquet Fitted Covers: $7.65–$8.56
5' Round Fitted Covers: $7.99–$8.91
36" Round Fitted Covers: $6.32

3. Type of Chair

Chairs vary in comfort, design, and pricing:

Folding Chairs: Affordable, lightweight, and easy to set up.
Padded Chairs: Higher comfort level for longer events like weddings or conferences.

While chair prices aren’t listed here, expect rates to vary based on material (plastic vs. resin), comfort level, and quantity ordered.

4. Quantity Needed

Rental companies often offer discounts for larger orders. At CSE Services, ordering in bulk for a corporate picnic or community festival can help reduce your per-unit cost.

5. Event Duration

Most rental prices are based on a single-day or weekend rate. Extended rentals—such as multi-day festivals—may incur additional charges.

6. Delivery & Setup

The cost of delivery and setup depends on your event’s location, accessibility, and complexity of the setup. At CSE Services, we offer full-service delivery, setup, and takedown, so you don’t have to lift a finger.

7. Season & Demand

Peak seasons (spring through early fall) can affect availability and pricing. Booking early helps lock in your preferred style and rate.

Sample Budget for a Medium-Sized Event

Let’s say you’re hosting a 100-person corporate luncheon:

10 Banquet Tables with Fitted Covers: $76.50 (covers only) + table rental cost
100 Folding Chairs: Price varies depending on chair style
Delivery & Setup: Based on location

By bundling rentals: tables, chairs, and covers, you’ll save money compared to renting from multiple vendors.

Tips for Saving on Table and Chair Rentals

Book Early: Especially during wedding and festival season.
Bundle Rentals: Get tents, tables, chairs, and accessories from one provider (like CSE Services) to save on delivery fees.
Choose Standard Colors: Premium colors cost a little more; stick to basics if budget is tight.
Match the Table Size to the Space: Oversized tables in small venues can limit seating capacity and cost more.

Why Choose CSE Services for Table and Chair Rentals

At CSE Services, we take the guesswork out of event seating. Here’s why customers across Northeastern Pennsylvania choose us:

Wide Selection: From banquet tables to fitted covers in over 10 colors.
Impeccable Quality: Every rental is cleaned and inspected before delivery.
Convenience: Easy online ordering 24/7.
Full-Service Setup: We handle everything from drop-off to pickup.
Competitive Pricing: Quality rentals at affordable rates.

The Bottom Line

Tables and chairs might not be the star of your event, but they’re the foundation for comfort, organization, and style. Understanding rental cost factors helps you budget smarter and avoid surprises.

Whether you’re planning a corporate gala, school banquet, or community fair, CSE Services makes it simple to rent exactly what you need: delivered, set up, and ready to impress.

Ready to plan your seating arrangement?

Browse our table and chair rental options today and make your next event a success.